August 14, 2020 - Information about the Fall 2020 Flexible Residency Plan
The start of classes is nearly upon us. For the thousands who already have committed to the Protect Duquesne pledge, it is most appreciated. It is encouraging to know that so many are doing the right things necessary to protect one another.
This message provides more information on the Flexible Residency plan the University is offering for the Fall 2020 semester. As noted in previous University communications, the Flexible Residency plan offers students who are registered for a University-owned residence on campus the option to adjust when they will arrive or depart, in consideration of their particular health needs or concerns. In simplest terms, a student can delay arrival or decide to leave early and have the charges for room and board—as well as the room grant—adjusted proportionately.
If you plan to use the Flexible Residency plan to delay arrival, please let the Office of Residence Life know at firstname.lastname@example.org by Monday, Aug. 24, 2020. If you do not notify the University, your meal plan and room charges will start as they typically do at the beginning of the semester. Please note that students with housing agreements in Brottier Hall are not eligible, as Brottier Hall is not a University-owned property.
Students must notify Residence Life of their intended week and date of return at least one week prior to the week they plan to begin residency in a Duquesne-owned residence. This is not the same as sharing your initial intent to use the plan. The University realizes that students may want to delay but still be uncertain for how long they will delay their arrival. Students are required to take two steps: inform Duquesne of any intent to use the Flexible Residency plan, and then tell the University the date of their arrival.
Students with Duquesne housing agreements wishing to delay their arrival or depart prior to the semester’s end may do so by week. For example, those delaying arrival may state they are returning for week 3 of the semester, thus arriving on Sunday, Sept. 13. Students who are delaying will move into their residence on the Sunday of the week they choose to return. If a student is unable to arrive until a later day in that week, their room-and-board charges still will begin on the previous Sunday.
Similarly, students departing will be charged through the Saturday of the last week they are in residence and must move out of the residence by that Saturday as well. If they choose to leave on the Wednesday of the week, for instance, they still will be charged for the entire week. Changes to room charges and corresponding changes to room grants will appear as a credit to the original charge.
The one-week notice provides staff time to activate a student’s ID card access, sanitize the space, prepare furnishings and (as applicable) inform and allow a roommate time to organize.
For students who consider departing before the semester end, notice of both intent to depart and the date of departure may happen later.
For meal plans, the percentage of credit is based on unused meal swipes. Therefore, credits will be calculated on an individual student basis. Flex dollars will carry over to the spring 2021 semester. When the University processes these housing and meal plan credits, they will appear as adjustments to an individual’s student account. The original charge will be visible, with a credit shown to match the circumstances.
Students who choose to flex out of the entire fall semester will still have a space reserved for the spring 2021 semester, but possibly not the space they originally requested. While the Office of Residence Life usually can accommodate such requests, it cannot guarantee the same room and building.
By providing students and families the Flexible Residency Plan option, Duquesne aims to enhance our measures in support of safety and academic continuity. Whenever you arrive, we very much look forward to seeing you back on campus for the fall semester.